Memory Lane
A Proven Conference Management Track Record
A successful conference is the result of months of planning, hundreds of decisions and countless details coming together at the right time.
Via Africa Conferencing has experience supporting organisations with the planning and delivery of conferences, scientific events, professional gatherings, association meetings, international conferences and related programmes across South Africa and Southern Africa.
Our conference portfolio demonstrates the range of organisations, destinations and event requirements we have worked with over the years.
From scientific conferences and professional associations to international events, gala dinners, exhibitions and destination programmes, every event presents its own requirements.
Conference Experience Across South Africa and Southern Africa
Our experience includes conferences and events in a variety of destinations, from major conference centres and business destinations to destination-based events incorporating accommodation, field trips, networking and tourism experiences.
Destination Conferences
The destination can be an important part of a conference.
Via Africa has experience combining conference programmes with destinations and experiences that allow delegates to explore South Africa and Southern Africa.
These can include:
- Wildlife experiences
- Field trips
- Cultural activities
- Pre-conference tours
- Post-conference tours
- Networking events
- Gala dinners
- Incentive travel
The company’s existing offering specifically includes international conferences, agricultural and scientific tours and conferences, networking groups, work retreats, pre- and post-conference trips and field trips.
Conferences With Complex Logistics
Large conferences often involve multiple suppliers, accommodation requirements, transport arrangements, technical requirements, catering, delegate registration and onsite coordination.
Via Africa’s role can extend across these different elements, allowing the organising committee to work with one experienced conference management team rather than coordinating every supplier independently.
Why Our Conference Experience Matters
A conference organiser should be able to demonstrate more than a list of services.
Experience matters when:
- Delegate numbers change
- Suppliers need coordinating
- A venue requirement changes
- Transport schedules shift
- Technical issues arise
- Budgets need monitoring
- Delegates need assistance
- An unexpected problem needs a practical solution
Via Africa’s long-standing relationship with SAGA is one example of this experience. Their reference describes a decade of collaboration and praises Via Africa’s professionalism, adaptability, financial management and ability to handle complex events.
Planning Your Next Conference?
If you’re planning a scientific conference, professional association event, corporate conference, international meeting or another large-scale event, we’d love to discuss your requirements.
Tell us about your conference, your preferred destination and your estimated delegate numbers.
Frequently Asked Questions About Our Conferences
What types of conferences has Via Africa organised?
Via Africa’s experience includes scientific, professional, association, international and other conferences, as well as related events, exhibitions, networking programmes and destination experiences.
Has Via Africa organised scientific conferences?
Yes. Scientific and professional conferences form an important part of Via Africa’s experience, including long-term work with the Southern African Geophysical Association
Can Via Africa manage large conferences?
Yes. Via Africa’s services can be tailored to the size and complexity of each conference, from selected support services through to comprehensive conference management.
Can Via Africa organise conference-related travel?
Yes. Pre- and post-conference travel, field trips and incentive travel can be incorporated into suitable conference programmes.
How can I find out whether Via Africa is suitable for our conference?
Contact Via Africa with your conference type, estimated delegate numbers, preferred destination and requirements. The team can then discuss the appropriate level of conference management support.